Vehicle Hire Solutions

Summary

This framework agreement, let under the Procurement Act 2023, allows central government and wider public sector organisations to hire vehicles in the UK and overseas for operational fleet, business travel, and solutions such as car share.

Description

This agreement will replace RM6265 Vehicle Hire Solutions and will give you access to vehicles to hire including:

  • cars
  • vans
  • four-wheel drive (4x4s)
  • light, medium and heavy commercial vehicles
  • specialist vehicles

The framework agreement will last for 4 years.

Benefits

  • a range of vehicles you can hire for:
    • business travel: hiring a car to get to a meeting
    • operational fleets: vehicles which are needed to complete day to day job functions from regular vans to heavy goods vehicle (HGV) tippers
    • seasonal needs such as road gritters
  • a full range of rental durations to help meet your needs:
    • car share models with hourly rates
    • standard short term rentals
    • flexible rentals for use over 28 days
  • specialist vehicles:
    • emergency vehicles
    • specialist healthcare operational vehicles
    • bespoke vehicles to suit your needs
  • flexible route to market with an option to buy through either award with or without competition with separate lots for both standard and specialist vehicles
  • carbon reduction and social value:
    • access all fuel types including zero and low emissions vehicles
    • all suppliers will be committed to sign up to the National Highways’ driving for better business scheme
    • all suppliers will be developing carbon reduction plans working towards net zero by 2050

Product types

The final lotting structure proposed is as follows:

  • Lot 1: hire of vehicles up to 4.25T, including car share and international hire
  • Lot 2: hire of commercial and specialist vehicles up to 7.5T
  • Lot 3: hire of HGVs and specialist vehicles from 7.5T and above

Customer engagement

Engagement with existing and potential customers was held from July 2025 to April 2026.

Our first customer engagement event was held on 4 August 2025. A second customer engagement session was held on 20 April 2026. The presentation slides are available to download:

Supplier engagement

Engagement with existing and potential suppliers was held between July 2025 and March 2026. You can download the slides from our supplier engagement sessions:

We also had an information session for prospective bidders about government policies in regards to tendering.

The session covered: 

  • social value and driving for better business
  • financial viability risk assessment
  • carbon reduction planing 
  • payment 
  • cyber essentials 

If you would like more information then download the slides to learn about government policies regarding tendering.

If you would like more information, contact info@gca.gov.uk.

Important links

Pipeline notice Read pipeline notice
Preliminary market engagement notice Read preliminary market engagement notice
Planned procurement notice Not available yet
Contract notice in Find a Tender (FTS) Not available yet
Tender documents Not available yet

Timeline

Activity Estimated dates
Pre-market engagement July to March 2026
Drafting of procurement documentation May to August 2026
Publication of Find a Tender (FTS) notice August 2026
Framework award 3 February 2027